Bone Timber Industries is committed to the effective management of contractors to ensure work environment is maintained. Uncontrolled contractor actions may result in significant risk to the health, safety and welfare of the contractor, company employees, visitors and members of the public. In the absence of effective management and control, Bone Timber Industries may be liable when a contractor providing services causes an accident, is injured or injures anyone else on the premises.

Effective contractor management and control at Bone Timber Industries premises is achieved through the application of contractor procedures. In summary the management strategy consists of:

• Health and safety requirements being indicated on all long term service tenders, purchase orders and service contracts.

• Administrative procedures completed prior to any work by contractors beginning i.e.: certificates, licences, accreditation (if required) produced.

• Contractors given contractor information, which details health and safety requirements.

• Contractors receiving and acknowledging a copy of the Work Health Safety Policy.

• All records of the above are to be retained by the company for a minimum of 5 years.

Bone Timber Industries will provide the contractor with a designated safe work area with information detailing all reasonably foreseeable site hazards which may risk the health and safety of the contractor or its employees. The contractor will ensure that appropriate steps are taken to identify and assess all reasonably foreseeable hazards, resulting from the work, which may affect the health and safety of all persons on the site: and control the identified hazards through using appropriate measures.
Where a contract of service applies, the contractor is responsible for supervision to ensure safe work practices are followed. Where a work practice is observed to be in breach of health and safety requirements, Bone Timber Industries management representative for engaging the contractor must request the contractor stop work. The contractor must then apply corrective action prior to recommencement of the work. In the case of unsafe work noted for a contract for service, the work must be stopped and Bone Timber Industries management representative must re-instruct the contractor on the approved method of completing the task.

While working on the company’s site, contractors are responsible to the employee (or delegate) who authorised the work.

In a “contract for service” the following are likely to apply

• The work involves a profession or trade;
• The contractor has the power to hire and fire;
• The contractor provides their own plant and equipment
• The contractor has the right to have another person perform the work
• The engaging party does not have direct control over the person performing the work
• The engaging person has no responsibility for deducting income tax from any payments to the contractor
• Business expenses incurred are included in the amount charged/paid

Note: In a ‘contract of service’ there is an employer/employee relationship, in a ‘contract for service’ there usually is not

As a contractor carrying out work for Bone Timber Industries, you are legally responsible for your own health and safety and the health and safety of any person who may be affected by your actions.

Under the Work Health Safety Act 2012, contractors/subcontractors (like employers) have certain duties, and these include:

• The provision and maintenance of a work environment without risk to health and safety: and
• The provision and maintenance of safe plant and structures: and
• The  provision and maintenance of safe systems of work; and
• The safe use, handling and storage of plant, structures and substances; and
• The provision of adequate facilities for the welfare at work of workers in carrying out work for the business or undertaking, including ensuring access to those facilities; and
• That the health of workers and the conditions at the workplace are monitored for the purpose of preventing illness or injury of workers arising from the conduct of the business or undertaking.

To ensure that these obligations are met, every contractor/subcontractor and their employees are bound to adhere to the requirement of the Act and specific site safety standards.

Acceptance of an official Bone Timber Industries contract indicates the acceptance of the requirement to comply with this document. Acceptance is indicated by signing the final page, which will be retained in the company’s records.

Upon arrival on site contractor must report to the Manager/Supervisor.
• The contractor to sign in and out
• If required the Contractor will complete a safety induction on site.
• The contractor will be escorted to the designated work area.
• Upon completion of work, the contractor will report to the Manager/Supervisor

• Toilets – Toilet facilities are available for contractors to use where possible.
• Water – Where reticulated water is available it will be made accessible to contractors, otherwise portable water should be taken to site.
• Meal Room – A meal room is available where possible otherwise contractors are to make their own arrangements.

• Smoking is prohibited at all sites at any time or in any company vehicles.

• The consumption of alcohol or drugs, or working under the influence of alcohol or drugs is totally prohibited (other than those prescribed by a medical practitioner and deemed safe for a person to use whilst at work)

• The contractor will take all necessary steps to limit and contain any noise, dust, fumes or liquids produced as a result of their work on site.
• The contractor will ensure that his work is left clean after completion of work and all material is removed from the site.
• All areas are to be left clean of slipping and tripping hazards e.g. waste material and electrical leads

• Any contractor or one of its employees may receive first aid treatment for an injury from our first aid officer (s).
• In the event of an injury, the First Aid Officer must be notified to assess the injury and they will advise if treatment and medical attention is needed.
• You must report any accident (including any “near misses”) to your supervisor and complete a Bone Timber Industries Incident Report Form and lodge it with a manager of the company.

Contractors are responsible for recording any work they do associated with asbestos in the Asbestos Register, for adopting safe work practices and to report any asbestos they identify during performance of their work. Contractors are not to install any additional asbestos or asbestos related products.

• In the event of a Major fire, a siren will be sounder continuously. Upon hearing the alarm evacuate the preemies immediately.
• If Bone Timber Industries evacuation is required, move to the evacuation zone which is situated at South Road entrance of Australian Motors (Refer to back of book for map).
• Emergency procedures and evacuation must be followed at all time

• Contractors are to display appropriate warning signs where necessary. Warning signs are to be displayed so they are clearly visible to any persons who are approaching the area in which hazardous situations exists.

  • All extension leads, portable tools and electrical equipment operating above 32 volts are tested and tagged as required.
  • All contractors are to maintain compliance with the standards of electrical Code of Practice
  • Portable electrical equipment will be of an industrial standard.
  • Power leads are located so they do not create a hazard and to minimise the risk of damage. They are to be kept away from water, checked daily for damage and repaired when required.

• When contractors use or supply scaffolding it must be erected and/or used in accordance with the manufacturer or suppliers instructions. When scaffolding is to be loaded with materials, the scaffolding will be capable of supporting the applicable load, heavy, medium or light. Scaffolding must be erected as near as reasonable to level.

• A permit to work must be obtained from the person who has commissioned your service before any welding or cutting equipment is used inside or on the grounds of the company’s property.
• Access to the area where cutting is to occur should, where practical, be restricted to avoid contact with the company’s employees.
• Non-combustible or flame proof shields or screens must be provided to protect employees from direct rays, and all precautions must be taken against fire and explosion.
• Contractors and their employees are responsible for ensuring a fire watch is maintained and all adjacent combustible materials are protected or removed.

• Any motor vehicles within the grounds of the workplace must adhere to the established speed limit and be vigilant for pedestrians.
• Vehicles can only park in designated parking zones.
• Vehicles parked on inclines or slopes MUST be chocked.
• Emergency exits should not be used, except in the event of an emergency or with the prior approval from management of the company. Emergency exits should be kept clear at all times.

• Contractors must issue their employees with appropriate personal protective equipment for the work being undertaken.
• The contractor must have a supervisory system in place to ensure the correct use of personal protective equipment by their employees.
• Safety helmets must be worn in designated areas.
• Safety glasses and ear protection must be worn when using grinders, angle grinders, abrasive cutting tools or concrete tools or concrete or wood cutting equipment, and when working in designated areas.
• Safety footwear must be of a type suitable to the task being performed.
• 30+ Sunscreen, and or protective hats and clothing
• Breathing apparatus if working  on or creating a dusty environment
• Failure to wear the appropriate personal protective equipment WILL:
• result in the cessation of the work being carried out (full costs to be met by the contractor) and
• be considered as a breach of contract

• Bone Timber Industries is committed to providing a safe and healthy environment, free from harassment, bullying, discrimination and vilification.
• Inappropriate behaviour includes any act that endangers any person, damages property or the environment, or that might cause another to feel intimidated or humiliated.

• Examples include suggestive whistling or comments, offensive gestures or remarks (e.g. of a sexual, racial or homophobic nature), displaying explicit images, etc.

• This behaviour is not acceptable and will result in termination of the contract service and may also lead to legal prosecution.

  • Ladders, including non-slip feet ladders, must be securely fixed at the top of the structure at all times. Contractors who are working under or adjacent to ladders or work platforms that are in use must wear safety helmets.
  • Safety harnesses must be used when there is a risk of falling e.g. Cherry pickers, roofs, tanks and confined spaces.
  • When working in confined spaces, clearance of these spaces must be arranged with the manager who is responsible for managing your contract. All work must comply with AS/NZS 2865 – Safe Working in a confined space, you MUST obtain an ENTRY PERMIT see:
  • AS 1715 – Selection Use and Maintenance of Respiratory Protective Devices,
  • AS 1716 – Respiratory Protective Devices
  • AS 2865 – Safe Working in a Confined Space)
  • Crawl boards must be used when working on all roofs

• Failure to comply with these requirements will result in the manager responsible for the contract drawing the contractor’s attention to the breaches in safety procedures or practices.
• Where deemed necessary, by the responsible manager, a cessation of work will occur until the safety issue is corrected to the satisfaction of that manager.
• Subsequent failure of the contractor/subcontractor or their employees to comply with Bone Timber Industries Health Work Safety Policy and Procedures may result in the termination of the contractor’s services by the company, now and in the future.